REQUEST FOR PROPOSAL
Purchase of Two (2) 28,000 lbs.
Diesel Fork Lift Trucks
The Diamond State Port Corporation (DSPC) is interested in obtaining a proposal from vendors experienced in supplying new Diesel Fork Lift Trucks, and with the ability to provide relevant parts and services. The equipment will increase the Port's capacity to move palletized as well as heavy cargo to and from refrigerated and non-refrigerated warehouses as well as in open areas. DSPC currently owns and rents various fork lift trucks for these operations.
DSPC will review the following proposal: Two (2) 28,000 lbs. capacity diesel fork lift trucks. This purchase is part of a continuing effort to improve and expand facilities at the Port of Wilmington and to enhance growth opportunities for DSPC customers.
Interested vendors are requested to submit six (6) sealed copies of a formal proposal for equipment to DSPC by 3:00 p.m. on Friday, May 5, 2017, at which time the proposals will be opened. Facsimile submissions are not acceptable. A vendor’s proposal must respond to each and every requirement outlined in the RFP.
Proposals shall be submitted to:
Victor F. Farkas, Controller
Diamond State Port Corporation
1 Hausel Road
Wilmington, Delaware 19801
B. EQUIPMENT DESCRIPTION
Each 28,000 lbs. capacity diesel fork lift truck will move fruit pallets, steel, lumber and other heavy cargo, and must have the following features: pneumatic tires, hydraulic accumulator, side-shifting capability, 3-lever hydraulic function, enclosed heated cab, four (4) 96-inch forks, back-up alarm and the following LED lights: rear-driver light, head-lights, brake lights and strobe light.
C. GENERAL INFORMATION
1. Acceptance of Proposal Contents
The contents of the proposal submitted by the successful vendor will become a part of any contract awarded as a result of these specifications.
2. Public Opening of Proposals
The submitted proposals shall be publicly opened at the time and place specified in Section “A” above. Vendors or their authorized representatives are invited to be present. However, for security reasons, every person planning to attend must send an email to: Frank Vignuli, Director of Operations, by 3pm (EST) on May 3, 2017 with their full name and the name of the company which they represent. Each person will be required to provide valid Government issued Photo ID (such as a driver’s license) at the gate to be allowed access to the DSPC office. A TWIC card is preferred.
3. Public Inspection of Proposals
The vendor may designate a portion of its proposal as trade secrets or proprietary data. The vendor shall isolate and identify in writing the confidential portions. The vendor shall include with this designation a statement that explains and supports the claim that the proposal items identified as confidential contain trade secrets or other proprietary data.
4. Modification to or Rejection of Proposals
DSPC reserves the right to reject any or all proposals, to advertise for new proposals, to proceed to acquire similar equipment otherwise, to postpone the submission date, and to modify or to abandon the proposal, if, in the judgment of DSPC, it is in the best interest of the DSPC to do so. DSPC retains the right to use information published in media and on the internet about the availability of similarly capable equipment and may consider such information as proper proposals. DSPC reserves the right to waive any information requirement. DSPC shall have the authority to award contracts to the vendor whose proposal is most advantageous to DSPC, taking into account the evaluation factors set forth in this Request for Proposal. DSPC is not obligated to award the contract to the vendor that submits the lowest price or the highest scoring proposal. DSPC reserves the right to conduct discussions with vendors who submit proposals that are likely to be selected.
5. Government Regulations
The successful vendor shall strictly comply with all applicable laws and regulations, including all applicable Federal, State, County and City statutes, ordinances, taxes, insurance coverages and licenses in any manner affecting the delivery of fork lift trucks to DSPC. The vendor shall indemnify and save harmless DSPC and employees and officers thereof against any claim or liability arising from or based upon the violation of any such laws, ordinances, regulations, orders, or decrees whether by himself or by his employees.
6. Tax Exemption
DSPC is a Tax Exempt organization with regards to all purchases, rentals, parts and services and is exempt from all Federal, State and Local taxes. Such taxes shall not be included in prices quoted, nor added to any invoice associated with any purchase made under the resulting agreement.
In the event the vendor does not fulfill its obligations under the terms and conditions of this contract, DSPC may purchase equivalent fork lift truck(s) on the open market. Any difference in cost between the contract price and the price of the open market fork lift truck(s), plus an additional 25% administrative fee on the difference, shall be the responsibility of the vendor. Under no circumstances shall monies be due to the vendor in the event open market products can be obtained below contract cost. Any difference in cost between the contract price and the price on the open market plus the administrative fee may be deducted from an open invoice.
The attention of vendors is called to the fact that the quantity listed on Page 1, Section “A” is firm at “two”, and is given as a basis for the comparison of proposals.
9. All-in Pricing
The price per machine must be all inclusive (All-in): cost of machine, freight, delivery to DSPC, preparation time, training and warranty. The All-in price should also include manuals for both parts and service.
10. Port Security
Entrance onto the Port’s facility will require the winning vendor to have, at their own expense, a Transportation Workers Identification Credential card (TWIC). Any person entering the Port must possess a TWIC card, which must be carried at all times while at the Port. The TWIC card is an individualized card: non-transferable from person to person. Any vendor not possessing a TWIC card must make arrangements ahead of time with Frank Vignuli, Director of Operations to be escorted on to the Port’s property.
11. Force Majeure
Neither the vendor nor DSPC shall be held liable for non-performance under the terms and conditions of this contract due, but not limited to, government restriction, strike, flood, fire, or unforeseen catastrophe beyond either party’s control. Each party shall notify the other in writing of any situation that may prevent performance under the terms and conditions of this contract.
D. HOLD HARMLESS
The vendor agrees that it shall indemnify and hold the Diamond State Port Corporation harmless from and against any and all claims for injury, loss of life, or damage to or loss of use of property caused or alleged to be caused, by acts or omissions of the vendor, its employees, and invitees on or about the premises and which arise out of the vendor’s performance, or failure to perform as specified in the Agreement.
E. PROPOSAL REQUIREMENTS
The proposer shall provide the following information in its proposal:
1. Firm History
- Name of Firm
- Location of principle and branch offices
- Length of time in business
Each proposal must provide the following information:
- Make and Model
- Year of manufacture of each unit
- Capacity of each unit
- “All-in” purchase price of units, which includes all delivery and freight costs (see C-10 above)
- Warranty coverage and warranty extension options by Manufacturer and vendor if applicable.
- Delivery time from the awarding of the contract
- Arrangement for renting similar equipment while the units are being prepared for delivery
3. Documentation Required at Delivery
The following documents must be included at time of delivery:
- The Certificate of Origin
- Title Application
- Odometer Mileage Certification
4. Spare Parts Provided
- List of parts provided with the unit, which are included in the above price
- List of additional accessories available
5. Services Provided
Describe various services provided by the vendor with reference to the maintenance and upgrades of the unit proposed, including warranty coverage by both the Manufacturer and vendor if applicable. For both warranty and safety concerns, training is required.
Provide three (3) business references consisting of current or previous customers. Please include name, address, telephone number, and a contact person for each reference.
F. CRITERIA FOR EVALUATING PROPOSALS
It is anticipated that the contract for this purchase will be awarded to the vendor who provides the best value, in the sole opinion of DSPC, to the Corporation.
DSPC will evaluate proposals submitted considering, without limitation, the following criteria:
- Past performance of similar make and model
- “All-in” price per unit delivered to DSPC at the Port
- Delivery date of units to the Port
- Availability of parts and maintenance services
- Warranty Coverage(s)
- References, current and prior claims, and legal standing of the vendor
Subsequent to the review of the submitted proposals, DSPC may schedule a pre-award meeting with selected vendors prior to the awarding of the contract.
G. ADDITIONAL INFORMATION
For questions or additional information, firms may contact:
Frank Vignuli, Director of Operations at: (302) 472-7695 or via email: email@example.com.
Request for Qualifications
Formation of a Public/Private Partnership (P3) with the Diamond State Port Corporation
The Diamond State Port Corporation (DSPC), a corporate entity of the State of Delaware, seeks qualified respondents to enter into a public/private partnership (P3) to improve, develop, finance and/or operate via long-term concession arrangements, the following port-related infrastructure:
- The existing facility, or what is known as the Port of Wilmington,
- The brownfield facility known as Edgemoor,
Also available for potential expansion as part of an integrated multi-modal transportation facility are two sites unowned by the DSPC:
- The greenfield facility known as Riveredge, and
- The industrial real estate site known as Boxwood.
The DSPC, which is wholly-owned by the government of the State of Delaware, seeks to solicit interest from a broad base of potential private partners, and includes likely participation from:
- Existing operating companies within the existing port community
The DSPC’s mission in entering this P3 is three-fold:
- Create family-sustaining jobs that in turn generates positive economic impact
- Minimize impact for the taxpayers of the State of Delaware
- Serve the existing customers of the Port, as well as related businesses that are responsible for its ongoing success and growth
DSPC expects a broad range of proposals from which the one best suited to DSPC’s goals will be selected.
The decision of the DSPC to embark in a P3 arrangement to improve, develop and operate the State’s port related infrastructure was based on the findings derived from the DSPC’s Strategic Port Master Plan (Master Plan), available on the DSPC website.
Potential respondents may contact the DSPC’s advisors, as noted below, at any time in advance of the completion of the process and formation of the P3. However, significant dates and deadlines for the process include May 31st, 2017, when a selection of finalist respondents will be made, and September 30th, 2017 when the DSPC expects to select its P3 partner. Please note that these dates are subject to change at any time at the DSPC’s discretion. Potential respondents are advised contact the DSPC’s advisors as soon as possible to be put on a list to receive any updates.
The DSPC will review all potential P3 respondent applications in a comprehensive review of all benefits and considerations. However, key criteria for a successful application will include:
- State Economic Impact vis-à-vis direct and indirect job creation or other parameters established by the State of Delaware including, but not limited to, the number and quality of jobs created
- Return on Investment (ROI) to the State of Delaware
- Relationship with existing client base and port labor services
- Creditworthiness of the respondent and capability to carry through with the respondent’s proposal.
The DSPC conducts its procurement activities and formal bid processes in a competitive environment that fosters equal opportunity for qualified companies to partner with the DSPC.
Information about the DSPC and the Port of Wilmington is available online at www.portofwilmington.com
Any request for information regarding the formations of the P3, any questions about the process, or any request to receive a full RFQ document, including more detailed information on the Port of Wilmington, scope, timing and respondent submission process, should be directed to the DSPC’s advisor, Seabury PFRA LLC, via email. The email should be directed to Jonathan Montbach, Head of Seabury Maritime Finance at firstname.lastname@example.org.